How To Install and Enable Content Encryption
Note: This applies to
DocuShare 6.6.x, 7.0 and 7.5.
Content Encryption enhances
site security by providing automatic content encryption of all uploaded
documents. Content Encryption encrypts all documents uploaded to the site.
Documents uploaded and stored on the site before you enabled Content
Encryption, remain unencrypted.
Note: The level of
encryption employed by this add-on requires Xerox/DocuShare to register each
Content Encryption add-on customer with the US federal government.
Content Encryption setup
To setup and configure your site to use Content Encryption:
1. Purchase Content Encryption license from DocuShare Sales and apply the license.
Note: If you require Content Encryption add do not have it, the
DocuShare Sales Team will need to be contacted at 1-800-735-7749.
2. Install the Content Encryption Add-On Software.
Note: Once the encryption module has been purchased a download path
will be provided and sufficient access permission to download the encryption
module will be provided. Follow the Content Encryption add-on software
installation wizard to load the necessary files onto your DocuShare Server.
To Install Content Encryption:
Extract the contents of the archive file to a
Run dsUpdate found in the
\platform\<OS>\DocuShare directory, where<OS> is the DocuShare
server operating system; Linux, Solaris, or Windows.
Follow the onscreen prompts to complete the
3. Enable Content Encryption.
Note: A valid
license key is required to enable DocuShare Content Encryption. Be sure your
site is licensed for Content Encryption before proceeding.
Log into DocuShare as admin.
Select Admin Home | Site Management | Site Configuration.
From the Site Configuration window, next to Enable Content Encryption select Yes.
Note: To confirm that it is enabled you can view the
<dshome>\config\ContentStore.xml file. Look for the entry
is replaced with the installation directory for DocuShare. The default
installation path is C:\Xerox\Docushare. Depending on your installation
environment the path may vary.
Note: There is also an Enable Content Encryption setting that in Admin Home | Content Management | Content Store Configuration. This setting should automatically be enabled when you enable the setting on the Site Configuration page.
4. Verify that the Encryption is working.
Once all the steps above have been completed,
upload a file.
Locate the file you uploaded in the repository
and make a copy of the file and place in a temporary location.
Rename the copy with the native file
Attempt to open the file with the native application.
If Content Encryption is enabled and working the
uploaded file should fail.
Warning: After encryption is enabled newly
uploaded files are stored in DocuShare encrypted. Files stored in DocuShare
before enabling encryption are not encrypted.
Newly uploaded versions to unencrypted files will be encrypted.
IMPORTANT: Once Content
Encryption is enabled documents can only be unencrypted by downloading the
files from DocuShare. There are no external utilities or keys available to
unencrypt files stored in the DocuShare document repository (DSHOME/documents).
Warning: The Content Encryption
add-on does not encrypt the search index. Content indexing will be disabled
by default when Content Encryption is enabled. Go to Admin Home | Services and
Components | Index to enable Content Indexing. Also consider controlling
content indexing by document file type using the MIME Types table. If content indexing is change from true to false, a dsindex index_all will be required to reindex the site so content indexing is not included.
Warning: If encryption is disabled,
any documents uploaded after it is disabled are not encrypted but Documents
uploaded while it was enabled will remain encrypted.
If you have any questions regarding enabling DocuShare Content Encryption contact DocuShare Customer Support at 1-800-835-9013.
Solution Updated: February 12, 2020
Solution ID: 1659