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What's New in this Release
- New Web UI
includes updated icons and color themes, utilizes responsive design, and
provides improved site navigation.
- Customize the
images and text to display on the home page using the Web interface.
- Easily upload
documents using drag and drop; download a zip file of selected
documents.
- Quickly add
objects to your favorites using the Add to Favorites button under
Actions.
- Collection
listing enhancements:
- Choose which
objects appear in the Add menu
- Choose the
properties to use for column headings
- Sort objects
using custom properties in ascending and descending order
- Customize
email notifications.
- Document
routing enhancements:
- Allow
recipients to make changes to routed documents
- Return
documents to the task initiator after review
- Make the
routed document the preferred version if it is approved by all
- New content
rules actions:
- Add group
permissions
- Automatically
file content
- Create
routing task
- Export
documents to DocuShare
- Remove group
permissions
- Update
external database
- Ability to
copy content rules.
- Content Rules
Manager UI for managing all site content rules.
- Quick Search
supports searching for collections and email messages.
- Advanced
Search includes a new field, Find Results Using Menu Values, for
selecting search terms from property menus.
- All users with
appropriate permissions can view workspaces.
- New reporting
features:
- Object
reporting (previously available in DocuShare Lifecycle Manager only)
- Group
membership reporting
- Permissions
reporting
- DocuShare
Lifecycle Manager enhancements:
- A group
titled Lifecycle Manager Users controls who can create policies
- Create
polices to search additional types of objects
- Run a policy
immediately regardless of the Period setting
- Preview a
policy to check the objects the policy applies to
- Send email
notifications to object owners instead of policy creators
- New add-on,
Xerox DocuShare Application Connector, enables displaying a link within
an application that when clicked searches a DocuShare site and displays
the results.
Installation Notes
- The DocuShare
7 installer installs Xerox ConnectKey for DocuShare with one MFP connection
(Windows platforms only), Xerox DocuShare Print and Email and Xerox
DocuShare Application Connector (must be purchased and licensed to
enable the capability). Additionally, you can select the languages packs
to install using the DocuShare 7 installer.
For
information on how to configure ConnectKey for DocuShare, refer to the Xerox
ConnectKey for DocuShare Setup Guide located on the Help Desk.
Web Server Notes
- When creating
a bridge between the Microsoft IIS web server and DocuShare, make sure
these IIS role services are installed and enabled: IIS Management
Scripts and Tools, ISAPI Extensions, and ISAPI Filters. The DocuShare
IIS Tool requires these services.
- If you
previously installed the bridge between the Microsoft IIS web server and
DocuShare and you plan to use the Mobile Client Connector, you need to
uninstall the previous version of the bridge and then install the new
version of the bridge using the IIS Tool that is included with DocuShare
7.
- If you are
using the Apache web server configured for HTTPS and you experience
broken links for the Quick Search home page, Classic DocuShare home
page, or My DocuShare, do the following:
- Open
<DSHome>\config\amber.properties.
- Check if
"http_protocol" equals https.
- If
"http_protocol=https", set "http_port" to the HTTPS
port you configured during the Apache web server setup (443 by
default).
Upgrade Notes
Upgrades
and DocuShare on 32-bit operating systems
- If you are
upgrading a version of DocuShare that is running on a 32-bit operating
system to release 7.0, you must follow a specific upgrade procedure.
Refer to the article titled "How to Upgrade to DocuShare 7.0 64-bit
from a Previous Version of 32-bit DocuShare" in the DocuShare
Knowledge Base.
Relaunch
the browser and clear the cache after upgrading
After
upgrading to DocuShare 7 from an earlier version of DocuShare, close and
re-open the browser as well as clear the cache to have the new UI display
correctly.
Re-indexing
IDOL search indexes may be required after upgrading
Some
upgraded servers may have an existing problem where objects with multiple
parents were not properly indexed for search. At a convenient time, after
upgrading, run the following command to find and index these objects:
multipleparents.bat/sh
{option}
Options: -h (Help); -debug (set
log level to debug mode); -index (automatically index
affected handles. The command does not ask if you want to index the objects.)
Note: Indexing may take
a long time to complete on sites with a large number of multiple parent
objects. Alternatively, you can run the dsindex utility with the index_all
option after upgrading to index the multiple parent objects.
Content
Map and Show All button
- After an
upgrade, the Content Map and usage of the Show All button are disabled
and will need to be re-enabled, as needed. If you are an administrator,
you can enable the features on the Site Configuration page in the
Administration UI.
MIME
Type assignment method
- New
installations of DocuShare 7.0 set the MIME Type Assignment Method to
use the file extension algorithm. Upgrades to DocuShare 7.0 preserve the
existing MIME Type Assignment Method setting. If you are upgrading to
7.0 and the MIME Type Assignment Method is set to use the file content
algorithm, it is strongly recommended that you change the MIME Type
Assignment Method to the file extension algorithm. Using the file
content algorithm consumes system resources, which can affect
performance. To change the MIME Type Assignment Method, use the Site
Management | MIME Types page in the Admin UI.
Themes
- DocuShare 7
provides new themes, or color schemes, for the site. After upgrading,
the themes in the previous release are no longer available. If users had
selected a theme, they are assigned the new default theme in DocuShare
7.
Xerox
Process Automation for DocuShare
If
your site uses Xerox DocuShare eForms, you must first upgrade to Xerox
Process Automation for DocuShare 7.6 before upgrading to DocuShare 7. Contact
Xerox Content Management Professional Services or your DocuShare sales
representative to have the Xerox Process Automation 7.6 upgrade performed.
System Requirements Notes
Windows
Internet Explorer in Compatibility View
- When using
Internet Explorer 10 or 11, do not display DocuShare 7 in Compatibility
View. For all system requirements, see
http://docushare.xerox.com/products/systemreqs.
Windows Platforms
Upgrades
and DocuShare installations on a Windows NTFS volume
- When upgrading to DocuShare 7 and the current version is installed on a Windows NT File System (NTFS) volume, it is recommended to use lowercase for the virtual root directory name. The virtual root corresponds to the DocuShare Tomcat web application directory, which is a component of the DocuShare URL. If lowercase is not used, DocuShare might not restart.
Additional Notes
DocuShare
add-ons and features not supported in the release
- Xerox
DocuShare Records Manager
- Xerox
DocuShare Interact. Interact pages created in a previous version of
DocuShare are preserved after an upgrade.
- Xerox
SMARTsend
- Scan cover
sheets and PDF Conversion on Solaris platforms
- TrueMatch, the
find duplicate documents feature. If you are upgrading to DocuShare 7
and TrueMatch is enabled on your site, then you will need to clean up
the event queue. You can run the diagEvent display all command to check
if TrueMatch is enabled. If the command indicates that the CopyFinder
queue has queued events. run diagEvent delete CopyFinder to delete the
queue.
- DocuShare SharePoint Integration
- HTML Conversion on Solaris Platforms
Xerox
DocuShare Email Agent
- Xerox
DocuShare Email Agent does not support encrypted email messages.
Content
Store Statistics
- The Last
Directory column heading on the Content Store Statistics page (available
to administrators) refers to the last directory upgraded and not to the
last directory created.
Multiple
DocuShare instances on the same server
- If you have
other instances of DocuShare running on the same server, make sure those
instances are running before installing additional instances.
fixupMimeTypes.sh
on Solaris and Linux platforms
- If the RMI
port number for the DocuShare site is a value other than the default
(1099), add the JVM parameter
"-Dcom.xerox.docushare.rmi.port=${newRMIPort}" to
fixupMimeTypes.sh. For example:
java -cp ${MY_CLASSPATH} -Dcom.xerox.docushare.rmi.port=11099
-Dcom.xerox.docushare.install=${DOCUSHARE_HOME} -Dverbose=false -Xms256m
-Xmx512m com.xerox.docushare.db.util.fixupMimeTypes.fixupMimeTypes
"$@"
Known Issues
Object
Reporting configuration and custom properties: If you select a
custom property to use as a column heading in a report and later delete the
custom property, the heading still displays in object reports. To remove the
custom property as a column heading, go to the Object Reporting Configuration
page in the Admin UI, click in the Selected Properties area and click Apply.
Document
titles containing double-byte characters are corrupted after decompressing a
zip file:
If you use the zip and download feature and then decompress the zip file on
Windows 7, document titles containing double-byte characters are corrupted.
This is a known issue with the Windows zip program. See the Microsoft article
for more information: https://support.microsoft.com/en-us/kb/2704299.
Editing
existing weblog entries after upgrading to DocuShare 7: When a weblog
entry contains text copied from Microsoft Word, you may not be able to edit
the entry. If that occurs, try editing the weblog entry using Firefox or copy
and paste the text to a new weblog entry.
Fixes in the Release
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AR
Number
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SPAR
Number
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Description
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17682
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Automated
Email Agent and WorkFlow replies are sent in the user’s specified email
format.
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29220
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Uploading
custom objects with long names no longer causes an error.
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30156
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An
error message displays when incorrectly combining search terms using the
'Or' logical operator.
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30923
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Quick
Search correctly displays email messages.
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31164
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The
Workflow Manager correctly deletes old workflows using the specified date
format.
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31186
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The
email address specified in the Subscription Administrator Email field
on the Subscription page receives an email when the email address of a
notification recipient is incorrect.
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31352
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Cross-site
scripting vulnerabilities are no longer present in the document routing,
content rules and personal trashcan features.
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31423
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90874
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The
ampersand (&) symbol now displays in object titles in collection
listings.
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31586
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91834
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Usage
of the 'Or' and 'And' operators in the simple search options now
returns the correct search results.
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31875
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|
Discussion
topics can now be sorted in both ascending and descending orders.
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32850
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93448
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The
Add and Edit Collection pages display faster when there are more than 100
saved routing slips.
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32933
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Selected
menu items on a submitted eForm now display on the form after it
is stored in DocuShare.
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Documentation
- DocuShare
Application Connector Implementation Guide: The following is additional
information on search order that is not provided in the Search arguments
section of the guide.
- All string
type search properties are grouped together to form a string query expression.
All integer type search properties are grouped together to form an
integer query expression.
- The string
query expression is used to obtain an initial query result. The integer
query expression is used to filter the initial query result to provide
the final result.
- When using
the 'contains' operator to match part of a word, enclose the partial
word with the asterisk character.
- Usage of the
'or' operator in a query expression with a string and an integer is no
longer supported.
- Underscore
character and searches: Contrary to what is stated in the User Guide,
the underscore character (_) is not an alphanumeric character.
Additional Information and Support
Click here for any updates to this
document. The latest
information regarding DocuShare can be found on the DocuShare
web site.
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