How can I tell how many files are in a collection and its sub collections?

If you want to know the total number of objects contained inside of a collection then perform the following steps.

1.             In the Web-UI, go to the collection you wish perform this query on.

2.             At the top right of the page there is a search box. Make sure “This Collection” is selected.

3.             Put an Asterisks * in the search box and hit enter or select the search icon to the right of the box.

4.             On the page that gets returned you should see something similar to (DocuShare found 19032 matches but displayed 100) or (There were 4 matches found) depending on how many files are contained within the collection.

If you want to know how many of a specific object. For example:. Documents, Collections, or Email then perform the following steps.

1.             In the Web-UI, go to the collection you wish perform this query on.

2.             At the top right of the page to the right it says “Advanced” Click on that. This will bring you to the advanced search page.

3.             Place and asterisks * in the primary search box.

4.             Scroll down to the Object types. Select the objects that you would like to search for.

5.             Go to the bottom of the page and hit apply.

6.             On the page that gets returned you should see something similar to (DocuShare found 19032 matches but displayed 100) or (There were 4 matches found) depending on how many files are contained within the collection.

Solution Published:  March 30, 2016

Solution ID: 1752